Copy Cost Center Plan

Yesterday I had the needed of coping the cost center plan data from one version to another. For this purpose I used SAP Transaction KP97.

The first execution of the transaction should be done in test mode (there is a checkbox for this purpose) selecting proper version, periods and year to be copied.

Is important to know that we have the possibility of overwriting target data selecting the check box “Reset and overwrite” in the selection screen.

After review the output log in test run, we are ready to execute the transaction in real mode coping data from a specific plan version to another.

Note that errors listed in the output log can be reviewed in detail clicking on button “Messages”.

Reporting - Cost Centers Actual/Plan/Commitment

To have clear the useful of this report, we must to have clear the meaning of Commitment.

Commitments are costs that will be incurred in the future for material or services that we have requested.

For this reason, Commitments reserve funds for the future costs.

Now, we have a look to the report S_ALR_87013620.

In Selection Screen we enter the Controlling Area, Fiscal Year, Periods, Plan version, Cost Center/Group (Optional) and Cost Element/Group (Optional).

The Output report contains:

Initially in the left box you can see the Cost Center or Groups listed with the parameters you entered previously. You can choose whichever at level you want.

In the right box, by Cost element are listed:

- Actual Costs: Cost incurred

- Commitment Costs: Cost that will be incurred in the future.

- Allotted: Total Actual + Commitments

- Plan: Planned Costs

- Available: Planned Costs – Allocated.

Reporting - Cost Centers Variance, Actual vs Plan costs

With the standard Controlling report S_ALR_87013611 (Cost Centers: Actual/Plan/Variance) is displayed Actual vs Plan costs for a specific periods and plan versions.

In the selection screen is filled the Controlling Area, Fiscal Year, Periods, Plan Version to use, Cost centers group/Cost centers (optional) and Cost Elements group/Cost elements (optional)

Report Output:

Initially in the left box you can see the Cost Centers or Groups listed with the parameters you entered previously. You can choose whichever at level you want.

In the right box the information of plan costs, actual costs and variance are shown at cost element level. It is shown a block with the debit values, then a block with the credit values and the corresponding summarization levels.

The Over/Underabsorption sum level is the difference between the debit and the credit. If credit is greater than debit there is overabsortion, if debit is greater that credit there is underabsortion.

After that, a block with Statistical posting is shown if they are found with the selection criteria chosen previously.

The same occurs with the following block, Parked Posting, if there are Vendor parked invoices with the criteria entered, the value is displayed. You could navigate to invoice details doing double click in the value.

The following information group, Parked Posting, displays the activity sent to customers cost centers and WBS by the Cost Centers of the report.

And finally, Statistical Key Figures block is the total SKF in the cost centers of the report.

In each moment you can select a line (item or total line) with doubleclick to perform further review. Usually the option “Cost Centers: Actual Line Items” is the best one because gives more detail.

Finally, the report results can be exported to excel, there are two ways, depending the report level you want to print:

- Click List->Export->Spreadsheet
- Select “Excel”
- Type the path an name of the output file.

The second option is:

-          - Click System->List->Save->Local File

-          - Select “Spreadsheet”.

-          - Type the path an name of the output file.

SAP Functional - CO

Copy Cost Center Plan
Reporting - Cost Centers Actual/Plan/Commitment
Reporting - Cost Centers Variance, Actual vs Plan costs