Having in the system vendor invoices to be paid, you can pay them with the payment program generating checks, transfers, bill of exchange or other payment methods.
Usually the payment method is defined in the invoice or vendor. In order to print those payment forms, there are standard programs for that purpose (they are specified for each payment method in the configuration).
It is important to have configured in the system our house banks, accounts, payment methods and payment forms.
House bank (bank id) is the bank where the company code has accounts. Note that each banks account is associated to a GL account in the system (it is defined in customizing, transaction FI12).
This first block explained in the post is related to the configuration. Transaction to configure the payment program is FBZP. The configuration is done at several levels:
- Button “All Company Codes” (paying company code, cash discount, etc).
- Button “Paying Company Codes” (specifying how the payment is done).
- Button “Pmnt methods in country” (configuring payment method at country level). Double clicking on a specific one, you can set all the parameters, included the Payment medium program.
- Button “Pmnt method in company code”. Double clicking on a specific one, you can set all the parameters.
- Button “Bank determination”. The payment program will determinate the house bank to perform the payment based on this configuration. The algorithm to determinate it is the following ( if any problem found during the sequence it is shown in the log of the payment run):
- Selection of the house bank (bank id) based on payment method and currency.
- If not found, selection of the house banks based on payment method (without currency).
- Selection of the account id based on bank id, payment method and currency.
- Selection of the available amount based on bank id and account id.
- Parameters. In the tab “Parameters” you enter the payment parameters. You use these parameters to define what you want to pay. If you go to the main tab “Status”, you will see in green the status “Parameters have been entered”.
- Creation of the Proposal. Once you have saved the parameters, you have to click on button “Proposal”. In the tab “Status” you'll see the status “Payment Proposal has been created”.
- Visualization of the Proposal. Clicking on button “Display Proposal” you will see the payments to be done according to the parameters entered. You can modify the proposal, but if the selection doesn't meet your expectations and you need to delete it, from tab “status”, go to menu “Edit->Proposal->Delete”. After that, if you go to menu “Edit->Parameters->Maintain Parameters” and you could start the process entering again the parameters.
- Payments run. Once the proposal of payment is ok for you, you will run the payment clicking on button “Payment run”. This process will create payment documents and prepare the data for printing. If everything is ok, the status will be as you see in image below. Note that paying Bank account is determined by the configuration step for Bank determination. To see the payment documents created go to Edit->Payment->Payment list.
- Printout. After creating the payments, the payment medium is created (checks, banks transfer file, etc). It’s important to know that a Variant has to be created for the payment medium (using the transaction SE38) and assigned in the tab “Printout/data medium”. Also note that the payment media printout could be generate automatically during the payment run, or clicking on the proper button.
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